Best Business Women Awards Privacy and Cookie Policy

Last Updated 18th February 2020

Your privacy is important to us. This Privacy Notice explains how The Best Business Women Awards collects, uses and discloses personal data that we handle on our own behalf, collected via our website www.bestbusinesswomenawards.com and from all related events.

For the purpose of the Data Protection Act 1998 and GDPR, the data controller is The Best Business Women Awards, 10 Greenway, Hemel Hempstead, Herts, HP2 4QG, UK. We comply with the Data Protection Act 1998 and GDPR.

What Data Do We Collect And How Do We Use It?

We will have to collect certain data from you in managing the Best Business Women Awards. These are as follows:

Your name

Your address including postcode

Your email address

Your business telephone number

Your mobile phone number if different

 

We use your information to understand your needs and deliver you the best possible service. Specifically we will do the following:

We will use your information to help us improve products and services.

We may periodically send promotional emails about new awards, special offers or other information which we think you may find interesting using the email address which you have provided.

In addition, we take photos and videos at our events, which may include but not limited to finalists, speakers, sponsors or possible entrants. Where photos and videos are taken that feature you as any of those listed, we may use those photos and videos for promotional purposes.

Your entry will include:

Your business turnover, profit and forecast figures

Your career profile and a personal biography

We use these to help us evaluate entries in the judging of the winners for each category. This information is only accessed by a restricted group of judges via our fully encrypted platform and is not available to any other BBWA employee or third party.

We will send finalists a confirmation of being shortlisted and regular updates about the final. We will also send details of any events prior to the finals including Awards Masterclasses and Launch events.

We use analytics platforms, including Google Analytics, a service which transmits website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand website traffic and webpage usage. Any data collected will only be used in accordance with our own privacy policy and Google’s Privacy Policy. Should you not wish for your website visits to be recorded by Google Analytics, you are able to opt-out with the addition of a browser add-on: https://tools.google.com/dlpage/gaoptout/

 

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

 

Data Security

Best Business Women Awards implements data security systems and procedures to secure the information stored on Best Business Women Awards computer servers. Such systems and procedures reduce the risk of security breaches, but they do not provide absolute security. Therefore, Best Business Women Awards cannot guarantee that the Website is immune to unauthorized access to the information stored therein and to other information security risks.

Data Retention Practices

Subject to your right to deletion as required by law, we will retain your information for as long as long as is reasonably necessary to engage with you in relation to the interaction for which we collected your information or as otherwise permitted by applicable law. We will also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and to enforce our agreements.

We will specifically retain your award entries for 12 months from the closing date for applications for the awards you entered.

As an individual you have several rights under new GDPR legislation. These include;

  • Right to be forgotten (requesting the deletion of information held on you where there is no purpose for the information to be held)
  • Right to Rectification (inaccurate information can be corrected where inaccurate or incomplete)
  • Right to Data Portability (Data can be copied, moved or transferred from one IT environment to another)
  • Right of access (subject access request – we will, on request, provide you with all the information we hold about you in an easily read/used format, unless the request is excessive, repetitive or the purpose for requesting is unfounded.)

Further information on the above Rights and your full rights can be found on the Information Commissioners Office Website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

 

Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes

 Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Social Media Plugins

The Website includes social media plugins, including links to Facebook, LinkedIn and Twitter. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the plugin to function properly. Social media features are governed by the privacy policy of the company providing it.

Cookies

 A cookie is a small file which asks permission to be placed on your device, such as a handheld phone or computer. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Our site and services use cookies and other similar technologies (collectively in this Policy, “cookies”), in order to provide a better service to you and to generally improve our sites and services. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Cookies are also utilised on social media sites such as, but not restricted to: YouTube, Facebook, Twitter, Instagram and LinkedIn; and Google Analytics. Our websites use first party cookies (i.e., cookies set directly by Best Business Women Awards) as well as third party cookies.

 Inquiries or Concerns

If you need to contact us about any privacy concerns, changes in data, requests for your data or to stop direct marketing, you can contact us in the following ways:

Email:  Debbie@viva-networking.co.uk

Write to: Best Business Women Awards, 10 Greenway, Hemel Hempstead Herts, HP2 4QG